Administrative Associate

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Summary: The Administration Associate is responsible for effectively running the Lubuto Library Partners Zambia Country Office in support of the DREAMS Innovation Challenge. Responsibilities will include procurement and HR issues.

Primary responsibilities:

  • Manages efficient workflows in the office;
  • Works with Country Director and Financial Manager to ensure internal control procedures are adhered to;
  • Streamlines procurement processes;
  • Provides advice to management on the HR matters, including legal requirements;
  • Develops HR procedures to align with existing policies;
  • Assists management in the development of contracts;
  • Supports resource mobilization in country;
  • Ensures effective internal communications;
  • Maintains a list of contacts of supporters and stakeholders;
  • Supports management in public relations and strategic communication with stakeholders;
  • Maintains LLP’s inventory and fixed assets in the register.


  • A Bachelor’s degree in Library and Information Science, Business Administration or related field

Skills & abilities:

  • Embraces the mission of Lubuto Library Partners.
  • Demonstrates strong interpersonal and organizational skills, is attentive to detail
  • Communicates effectively with diverse audiences, both orally and in writing
  • Is a “self-starter,” driven to develop and maintain systems and network relationships.
  • Organizes and leads efforts, and consistently “follows through” on tasks and goals.
  • Displays a positive attitude, shows concern for people and community, and demonstrates presence, self-confidence, common sense and good listening ability.
  • Cares deeply about advancing the educational status and rights of young people in substantially disadvantaged communities.

Position location:

  • The Administration Associate will be based in LLP’s Lusaka office (Kabulonga)


  • Salary will be commensurate with experience and qualifications.

How to apply:

  • Submit a cover letter highlighting your specific qualifications for this job, your salary history/requirements, and resume with three traceable references to stating the position you are applying for in the Subject line;
  • Include contact information including a phone number in your application;
  • Applications not including all of the above will not be considered.
  • Applications close on September 23rd, 2016.